Privacy Policy at Dom na Wierchu and Wierchowe Domki, ul. Droga na Wierch 12/2, 34-511 Kościelisko, hereinafter referred to as the Property

Who is the administrator of your data?

1. The administrator of your personal data is Renata Florek, ul. Droga na Wierch 12/2, 34-511 Kościelisko; NIP 6811392505, REGON 122765449, owner of the Property.
2. All inquiries, comments, and concerns regarding our Privacy Policy should be directed to wierchowedomki.pl or to the address: Renata Florek, ul. Droga na Wierch 12/2, 34-511 Kościelisko

What data do we mean? How do we collect it?

1. We process only personal data that you voluntarily provide to us.
2. We receive your personal data in connection with the reservation process / contract / service request at the Property, or when you leave such data via the contact form on our website, internet portals we cooperate with, or through other direct communication channels.

For what purpose do we process your data and on what basis?

1. Processing your personal data is necessary to fulfill the contract with you / manage your reservation / handle inquiries submitted by you.
2. Legal regulations require us to process your data for tax and accounting purposes.
3. We also process your personal data based on the legitimate interest of the Property, which includes:
   1. ensuring the provision, safety, and settlement of services / reservations / transactions regarding the services we provide, including enforcing compliance with the Property’s internal rules;
   2. handling your inquiries submitted to the Property when they are not directly related to contract fulfillment;
   3. conducting research and statistical analyses of the Property’s website, including its functionality, service improvement, and estimating the main interests and needs of visitors;
   4. conducting research and analyses of internet portals mediating contracts with the Property / service requests, including functionality, service improvement, and estimating main interests and needs of visitors;
   5. debt collection; conducting court, arbitration, and mediation proceedings;
   6. storing data for archival purposes and to demonstrate compliance with legal obligations;
   7. processing your data for direct marketing of the Property’s products and services, including sending commercial information based on your consent.
4. The legal basis for processing your data is Regulation (EU) 2016/679 of the European Parliament and Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and the free movement of such data, repealing Directive 95/46/EC.

What data may we ask from you?

1. Depending on the purpose and method of data collection, we may ask for the following data:
   1. First name, last name
   2. Home address
   3. Identity card / Passport number
   4. Car registration number
   5. Phone number, email address
   6. Company name, address, VAT number
   7. Credit card number, bank account number

Is providing your data mandatory?

1. Providing personal data is voluntary but necessary for the execution of services we provide, such as managing your reservation or performing other services under the contract.
2. Consent to receive information about special offers, promotions, discounts, and other marketing activities is also voluntary. This consent allows us to send you our newsletter. If you do not give consent, we simply will not send you such materials. You can change your consent at any time.

How long do we store your personal data?

1. Primarily, we store data until the completion of your reservation or other service we perform for you, and until the period for potential claims related to these services has passed.
2. Additionally, data may be stored for fraud prevention, statistical, and archival purposes for 10 years after the end of the contract / stay.
3. For accountability, we will retain data for the period required by law to maintain documents and data to demonstrate compliance, including enabling inspections by public authorities.

What rights do you have regarding your data?

1. You may:
   1. access and correct your data,
   2. in justified cases request deletion or restriction of processing, or object to specific uses of your personal data,
   3. in justified and properly documented cases request that your data be sent to third parties.

Who has access to your data? Who definitely does not?

1. Your personal data is shared only with employees and collaborators who need it to provide high-quality service, including managing your reservation / contract / service request or inquiry.
2. If your data is processed by an external entity, it is only on our instruction and under a contract with that entity. We do not share your data with third parties for their own use—only for service provision. All entities processing your data ensure its security and compliance with data protection obligations.
3. Besides authorized staff, access may include event organizers and contractors providing management, accounting, marketing, IT, or legal services.
4. If necessary, we may provide your data to public authorities combating fraud and abuse.

Do we transfer your data outside the European Economic Area?

Your personal data will only be transferred outside the EEA if required to fulfill your contract / service request.

Do we process your personal data automatically (including profiling) in a way that affects your rights?

1. Your personal data may be processed automatically (including profiling), but this will not have legal effects or significantly affect your situation.
2. Profiling involves analyzing or predicting personal preferences and interests using your data, including automated processing.

Do we use cookies and third-party plugins?

Cookies

1. Through cookies (small files stored by your browser on your device), the Property collects data on how you use the website to improve services for visitors and users. Users can block cookies or allow them only after explicit acceptance via browser settings.
2. Cookies do not identify you personally. They contain information about which pages you visit, date and time of visits, and other activity.
3. Aggregated and anonymous data is collected for analysis, and shortened IP addresses may also be processed.
4. Data is analyzed for purposes such as:
   • counting website visitors,
   • tracking popular areas of the site,
   • analyzing visitor origins to optimize services,
   • adapting offers to specific target groups.

Third-party plugins

1. Our website uses plugins from social media and other service providers.
2. When visiting our site with a plugin, your browser connects directly to Facebook, Google, or TripAdvisor servers.
3. The plugin content is delivered directly to your browser and integrated into the site. Service providers then know your browser accessed our site, even if you do not have an account with them.
4. This information (including your IP address) is sent directly to the provider’s server and stored there.
5. The purpose, scope, further processing, and your rights are described in the providers’ privacy policies.